Do you know that:
- 90% of documents are merely shuffled?
- Workgroups lose 15% of all documents they handle?
- They spend 30% of their time looking for lost documents?
Eliminate all of these problems and become more productive, efficient, and profitable by utilizing a document management system.
This software uses a simple database concept. Each document is scanned into the computer and tagged with accompanying information such as the client's name, the type of document, and the date. A "picture" (or .pdf file) of that document is then saved onto the hard drive of the computer. Each and every document is preserved with complete accuracy.
How does document imaging compare with a traditional paper filing system that is not based on a software retrieval program?
Instant Retrieval
Users do not have to physically leave their desks to search for and retrieve files.
Flexible Indexing
Document imaging can index documents in multiple ways, simultaneously allowing retrieval of information by various avenues.
No Lost Files
Imaged documents remain in the computer as digital files, so none are lost or misplaced. If a document is accidentally moved, the system can find it by using index templates or full-text searches.
Space Saving
Paper storage consumes office space. Document imaging leaves that area available for other uses.
Easy Sharing
Imaging makes it easy to share electronically with colleagues and clients over a net, on a CD, or through the Web.
Disaster Recovery
Paper is vulnerable to fire, flood, and theft. Imaging provides an easy way to back up documents for offsite storage.
What equipment do you need to make the switch?
- A scanner
- Speedy Office Document Manager Software
Price:
Single user version: $900 or $45 per month lease
Network version (up to 5 users): $2,500 or $99 per month lease
(Optional) Fujitsu ScanSnap, at cost: $425 with 2-year network license
We can provide staff to advise & assist with developing and programming for a customized database software solution.