Productivity Today header image 2

Space Management Improves Time Management

October 22nd, 2013 · 2 Comments

One simple technique to improve time management processes is to locate items where you will use them. Doesn’t that sound simple? Yet how often to you forget to do this? And how often does this add stress to your life?

The importance of this system begins to manifest itself from early childhood. Parents complain about children’s toys being scattered around the house. The reality is that the toys will be wherever the main action is in the house, regardless of how neatly a distant playroom may be set up. A better time management and space management system would be to arrange a location for the toys where they will actually be used rather than constantly returning them to the out-of-the-way spot that the child does not play in.

Adults work on the same principal. Have you ever spent time hunting for your keys because they weren’t where you could grab them on your way out the door?  As I prepare to move to a new house, this is one of the key factors in getting set up quickly and efficiently.

The same situation applies in the office. What materials do you use on a daily basis? Keep those close to you. What do you use on a weekly basis? –On a monthly basis? The more frequently you use something, the closer you want it to be. Every time you get up to find the 3-hole punch you are sharing with your group, you are taking valuable minutes and also creating an interruption, both for yourself and those around you.

No one has extra minutes, or hours, to spend unnecessary time on “traveling” to a designated spot when that area could be positioned in the vicinity of where you would most likely use something. Make sure your workspace and your home are designed so that you can easily reach what you need frequently. It is worth the effort to group items according to their use. Save time now and eliminate some of the stress brought on by having too much to do. Simple space management skills will improve time management processes.

Be Sociable, Share!

Tags: Organizing Tips

2 responses so far ↓

  • 1 Thom Quinn // Sep 29, 2006 at 8:57 am


    I 100% agree with your space management tips. Here is how I define clutter: it is “the result of incomplete actions. When an item has not been fully processed, it ends up in ‘limbo’ and does not have a final use or a proper home.”

    Thom Quinn

  • 2 Denise // Sep 29, 2006 at 8:57 am

    Barbara Hemphill has trademarked the phrase, “Clutter is postponed decisions.” Every time you set the mail down on the kitchen table to get around to later, that is, as you stated, “…an incomplete action.” Not only does it allow clutter to accumulate, that clutter nags at you and in turns builds up into stress. It’s so much easier to make that decision the first time.