Even in this period of cutting costs, we still have to make decisions about the software and technology that will be a the best investments in helping us to be more productive.  Tech companies count on this.  Microsoft is has a $150 million campaign to persuade businesses that Microsoft’s software can help you save money in these challenging times.

You do not want to sacrifice something that would help you be more efficient and effective in your office organization, but at the same time, do not be swayed by the amazing features on some of the devices and software recently presented.  Before you make any investment, ask yourself these questions:

·         Will I use the extra features?

·         Will it provide a significant leap in productivity?

·         How long will it take me to learn?

No matter how often we hear about the digital age and a paperless society, do not overlook the ease and productivity of using paper vs. iPhones, sticky notes, and Outlook features.  In my time management training sessions, we explore both areas to determine the best time management devices for a person. 

Studies and retails sales are showing that there is, in fact, a swing back to the use of paper.  Anne Mulcahy of Xerox notes that paper use has increased consistently over the last three decades, with the printing of email being a major contributor.

·         Who are good candidates for paper-related planning tools?

·         You are a visual and tactile thinker.  Writing and seeing helps you better retain information.

·         You prefer to jot down a quick note rather than clicking or typing in a device.

·         You use a tickler-type Daily Action system and can quickly drop in a note for future action.

·         It is faster for you to open and review an annual paper calendar to help make decisions.

There is no right or wrong between paper and software when deciding on which system you want to choose. Most of us use a combination, depending on the function.  Do be open to new things but, at the same time, do not be swayed simply by innovation when overall cost-cutting is the plan of the moment.