Moving to new office space can be both exciting (a time of growth) and daunting (timing all the pieces). So many times this involves countless meetings, which cut into daily productivity. To counter this, there are two components to set up from the beginning that will help to ensure a smooth transition:

1. Who is in charge: If there are a number of employees involved, there should be one main person in charge of overseeing all the pieces, but the specific jobs, such as computers, telephones, and moving companies can be divvied out among the group. All will then periodically report back to the one person with overseeing responsibility. This will limit stress on one person, and no one will have to neglect regular job requirements for long.

2. Long-term calendar: The main person will keep a complete calendar of events. However each of the key employees will be working with a long-term calendar specific to their responsibilities, determining when to start contacting various vendors, what needs to be done beforehand, and appointments listed. All individuals will periodically record progress, getting their developments posted on the central schedule, so there are no unexpected lapses at the end of the process.

In breaking up the work components, the stress does not fall completely on one person, projected needs are planned out in advance, no deadlines are overlooked, and the requirement for constant meetings is reduced.